Alsharq breaks event management into a three stage process. see the table below for a quick guide into what our consultants will be helping you with during the preparation, implementation and follow-up phases of creating your event with us.
- advice on defining topics
- selection of speakers
- technical briefings for speakers
- conception of the event, preparation of a “script”
- creating audio and video contributions
- branding
- participant registration and management
- setting up the studio
- technical hosting
- moderation and facilitation
- livestreaming
- supervision of the social media channels during the interactive event
- e.g. moderation of question and answer sessions
- troubleshooting and technical support
- embedding of different media in your event
- communication with participants
- follow-up and reporting on the event content
- key performance indicators of the event
- evaluation and participant feedback
- technical follow-up (e.g. editing video and audio tracks)
- event reports and editing of audiovisual content from the event
- compiling documentation of the event
craft your digital event with us
access our network of expert speakers, moderators and panelists
our consultants have expertise that helps conceptualise your event and what to feature. a technical host ensures things are running smoothy and takes care of all key digital processes, allowing the moderator and the speakers to focus on content and exchange among attendees.
feature the best digital tools
we offer advice and training on software for maximising the type of engagement you want
we understand the pros and cons of different meeting platforms and softwares as well as advise on which digital collaboration tools best drive participant engagement. our technical host will also provide training sessions so your speakers feel confident with the technologies.
organise professional events at any scale
our pop-up studio is flexible, saves time and money and meets event requirements for any scale or budget
whether your event is hosted in house or via our facilities, we provide a 'pop-up' studio' featuring computers, cameras, mics, green screens and important hardware.
participant management made easy
no matter the numbers - we make managing your attendees simple, clear and accessible
we take care of the participant management process from registration to feedback - giving you more time to focus on the content. our consultants also provide support for speakers who are less familiar with delivering content in digital formats.
previous events
what happened
- series of live digital conferences for between 50 and 100 participants on themes such as, extremism, inclusion and anti-discrimination.
- variety of participant interactions including public live-streams, small group workshops, panel discussions and informal meet-ups.
- Alsharq hosted the events using their 'pop-up-studio' in Berlin.
what alsharq did
- worked closely with clients on the event concept and delivery methods.
- created a central landing page to provide all event information and to broadcast live-streams of plenary sessions.
- technically conducted the events and took care of the participant registration process.
- recorded and edited video clips of the event, and analysed and presented key-findings from plenary discussions.
faq
our aim is to be as client-oriented and flexible as possible. therefore, we support a wide range of formats, from digital expos and conferences, to workshops, seminars and trainings. we have even helped organisations create unique custom events such as a digital film festival - so feel free to get in touch with your idea and we can help move it forward.
hybrid digital events are any combination of digital and live interaction. they provide the best of both worlds by having the real world connection of a live event while featuring meaningful participation from people who aren't able to physically attend. An example may be a conference with a live audience in which remote speakers and participants are able to contribute digitally. hybrid events are essentially more flexible and allow you to integrate more people and tools with less venue restrictions.
a technical host will manage all the technical components of an event. most importantly, they ensure the smooth operation of all digital event tools and software during your event. further functions could be managing the landing page, meeting-links, recordings, tech support and participant registration.
whilst there are software considerations to be made, we are fully GDPR compliant and take data security and privacy very seriously. our clients have high standards for the handling of personal information and we are experienced in working within respective EU-frameworks. therefore, we make sure that not only our own data processing complies with all applicable regulations but also that of all external software and tools we use.
